Board & Committee Chair/Coordinator Descriptions Board Positions
Co-President
Ensure the smooth running of organization and events. Work closely with principal and staff. Run monthly meetings.
Timeframe: Throughout school year, some during summer break.
Co-Vice President
Assist presidents as needed. This is a two-year position with possible transition to PTO co-president in the second year.
Timeframe: Throughout school year, some during summer break.
Secretary
Assist with successful running of organization through monthly minute taking and reporting.
Timeframe: Throughout school year.
Treasurer
Ensure financial health of overall organization through appropriate financial recordkeeping and reporting.
Timeframe: Throughout school year, some during summer break.
Committee Chairs & Coordinators
Box Tops for Education Coordinator
Take the lead on communicating with parents regarding Box Tops for Education and coordinating sending Box Tops to the proper place for redemption.
Timeframe: Throughout school year, especially the beginning of each month
Communication Coordinator
Website
Ensure smooth operation of PTO website.
Timeframe: Throughout school year, some during summer break
Ensure smooth operation of PTO Facebook page.
Timeframe: Throughout school year, some during summer break
Family Activities Co-Chair
Help PTO and Family Activities committee plan various family activities and communicate dates and times of events.
Timeframe: Throughout school year
Field Day Co-Chair
Oversee annual Field Day including determining games/activities, buying supplies and scheduling volunteers.
Timeframe: Planning in late April/early May. Event is generally held on one of the last days of school.
Fun Night Coordinator
Oversee coordination and planning on Fun Night including status updates from various Fun Night Chairs.
Timeframe: Planning in late fall through winter. Event is generally held in March-April.
Fun Night Game Chair
Work with Fun Night coordinator to determine the games to be offered on Fun Night and procure any supplies for those chosen. Also coordinate the Fun Night wristband pre-sales, including creating order form and collecting payments as well as distributing the wristbands prior to the event.
Timeframe: Planning in late fall through winter. Event is generally held in March-April.
Fun Night Food Chair
Coordinate Fun Night food sales, including ordering food and drink prior to the event and assisting with the sales during the event.
Timeframe: Planning in late fall through winter. Event is generally held in March-April.
Fun Night Prize Redemption Chair
This position is responsible for deciding on the type and quantity of prizes needed for Fun Night, creating and the maintaining prize budget, setting up prize redemption centers, and taking an inventory of prizes before and after Fun Night.
Timeframe: Planning in late fall through winter. Event is generally held in March-April.
Fun Night Raffle Chair
Coordinate Fun Night raffle, including procuring donations and coordinating sales during event.
Timeframe: Planning in late fall through winter. Event is generally held in March-April.
Fun Night Set-up/Clean-up Chair
This position is responsible for hiring the school custodians and finding volunteers to assist with set-up and clean-up of the entire Fun Night area (games, kitchen, tables, rooms, decorations, etc.).
Timeframe: Planning in late fall through winter. Event is generally held in March-April.
Fundraising Co-Chair
Oversee Fund Committee, and ensure effective and successful fundraising efforts and processes.
Timeframe: Throughout school year; primary work period is during the fall fundraiser (late August through late October).
Homeroom Parent Coordinator
Serve as point of reference to Homeroom Parents including communication kick-off meeting and sharing ideas for classroom parties.
Timeframe: Throughout school year
Lost & Found Coordinator
Coordinate efforts to minimize items in the lost and found box, including periodically sorting items and taking photos for PTO Facebook page and website.
Timeframe: Throughout school year, but most will occur during winter months.
Marker Recycling Chair
Ensure smooth operation of market recycling program, including any necessary communication to staff, students and parents and periodic mailing of markers to recycling facility.
Timeframe: Throughout school year
My Coke Rewards Coordinator
Take the lead on communicating with parents regarding My Coke Rewards and coordinating the point redemption at various times throughout the year.
Timeframe: Throughout school year
School Supply Coordinator
Coordinate school supply effort, including working with vendor to develop supply list and pricing, collect orders and payments and distribute supplies to the classrooms.
Timeframe: Throughout school year; primary work is done in April, May, and mid-August.
Spirit Wear Coordinator
Take the lead on designing and ordering school t-shirts. Coordinate volunteers to sell shirts. Work with distributors on ordering and selling.
Timeframe: Late summer and early fall
Teacher Appreciation Chair
Oversee Teacher Appreciation events and committee.
Timeframe: Throughout school year; most work occurs during teacher-parent conference weeks (mid-November and mid-February) and teacher appreciation week (planning in April, teacher appreciation week held in early May)
Volunteer Coordinator
Oversee volunteer activities including recruiting volunteers, sharing volunteer lists with appropriate committee chairs, working with school on volunteer events and ensuring volunteers have read and signed Volunteer Handbook.
Timeframe: Throughout school year
Community Night Coordinator -
Take the lead in coordinating volunteer schedules, and working with restaurants on receiving funds and distributing winnings to classrooms.
Timeframe: July (planning) and throughout school year
Yearbook Chair
Oversee Yearbook Committee with planning of annual yearbook including taking photographs and designing yearbook.
Timeframe: Throughout school year